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Applications due for NJSS Executive Director Position

The award winning New Jersey State Society of Washington DC (NJSS) is looking for an Executive Director to perform organization management services. This is a contracted job and a great opportunity for a leader who loves the Garden State.

NJSS is accepting proposals until November 1, 2019, for the position to be filled by January 15, 2020. All details regarding the role, qualifications and goals and objectives are contained in the Request for Proposal (RFP) below.


RFP for Executive Director to perform organization management services

All proposals are due in writing to Donise Dukes, New Jersey State Society President, at by November 1, 2019. The person or entity who is chosen will be notified on or before December 20, 2019. The new contract will begin on or about January 15, 2020. For more information on NJSS go to:

HISTORY OF ASSOCIATION: NJSS is a non-profit, non-partisan, 501 (c) (4) tax exempt organization founded in 1941 for Washington area individuals and organizations with business, social, or political ties to New Jersey. The Society fosters educational, cultural, charitable and social activities and provides a networking link between New Jerseyans and former New Jerseyans in government and the private sector. Our members include Members of Congress, Congressional staff, Administration officials, employees of New Jersey-based businesses, New Jersey alumni, and others.

NJSS sponsors or co-sponsors many networking and sporting events throughout the year, including our signature events, a US Capitol Reception with Members of Congress, which draws about 250 guests and a Holiday Reception, which draws about 200 guests. In January 2021, NJSS will once again hold its uniquely New Jersey Garden State Inaugural Gala, which will host 800-1000 guests from New Jersey and across the country in celebration of the inauguration of the President of the United States.

Other events include receptions prior to the NJ Devils hockey games and Congressional baseball games, various events surrounding the National Cherry Blossom Festival, and themed receptions such as the “Welcome Summer” Reception. Other informal events such as Happy Hours with other State Societies provide evening networking opportunities and the lower costs and steady revenues make these an important part of our annual program and budget. Additionally, as part of our commitment to giving back during some of our signature events, we partner with the Community Food Bank of New Jersey to support those in need back home.

MISSION OF NJSS:To provide unique opportunities for New Jerseyans to meet, network, and socialize with other New Jerseyans living in and around our Nation’s Capital.

LEADERSHIP STRUCTURE:The New Jersey State Society is led by a volunteer board of directors all of whom have a direct professional or personal link to New Jersey. Officers and Directors of the Board are elected for two-year terms. The Board of Directors meets approximately 3-4 times per year to assist in planning and organizing events for Society members to enjoy. However, other board meetings may be added as needed. The Executive Director is responsible for taking detailed notes to assist the Secretary in producing minutes. NJSS is affiliated with the Congressionally chartered National Conference of State Societies.

SUMMARY OF CONTRACTS: Contracts are limited and event-driven, primarily with event spaces and caterers.

POSITION SUMMARY Executive Director, working as a contractor of NJSS, is responsible for:

•Overseeing the management and operations of the New Jersey State Society in a manner consistent with the NJSS bylaws and generally-accepted best practices for a nonprofit organization

•Providing guidance and support to the volunteer Officers and Board of Directors.

•Ensuring a consistent series of events including signature events, with varying themes and characteristics, that enhance NJSS’s reputation and draw in the DC-based NJ community. See those listed under “Past Events” on

•Running, managing and organizing public events from beginning to end.

•Managing resources and ensuring that NJSS takes in sufficient revenue to sustain its regular events, pay its expenses, and maintain a reserve cushion.

•Keeping NJSS financial books and records up to date, and ensuring they are transparent. Under the supervision of the NJSS president and treasurer, managing the bank account, deposit checks and pay bills. Meet annual obligations such as insurance, website domain renewals, and DC government filings.

•Represent NJSS in a non-partisan manner with awareness of the nuances and subtleties of working with Congressional and Administration representatives.

•Assertively seeking out and securing new members, sponsors and event audiences

.•Overseeing NJSS website and databases in an efficient and regular manner, deploying tools and tactics that ensure effective management of RSVPs for complex events.

•Managing the planning, fundraising and staging of the Garden State Inaugural Gala in January 2021.

•Managing at least one annual meeting a year of all NJSS members and at least two board meetings a year. Prepare board agendas, meeting minutes and financial reports to be distributed at board meetings.

Executive Director reports directly to: The NJSS President on a regular basis.


The candidate should have experience in the following areas:

•Experience partnering with an active volunteer Board in member-driven, not-for-profit association, OR at least 1-2 years of experience handling the administrative tasks and responsibilities in an office setting if combined with experience in other leadership roles.

•Ability to build consensus and motivate.

•Agile written and oral communicator.

•Management, budget and fiscal leadership and stewardship.

•Success in staging and planning events with creativity and organization.

•Raising money either as a professional or as a volunteer for an organization.

•Usage of the major social media platforms and Microsoft Office.

The candidate should also possess:

•General knowledge of the rules that guide non-profits, particularly 501(c) 4 organizations

.•Familiarity with the New Jersey community in Washington DC including on Capitol Hill, agencies, businesses, law firms, lobby firms associations and other organizations.

•Ability to engender enthusiasm, be both decisive and creative, build consensus and communicate clearly to lead an all-volunteer board.



• Expand NJSS corporate and individual membership by 15 percent by September 2020. Develop and deploy new Membership campaign, including refreshed Membership materials. Additionally provide/implement by the second quarter of 2020:

• Quarterly update of elected/appointed official and staff contact lists.

•Annual plan and implementation for increasing quantity and quality of event attendees.

•Establish a software system to efficiently and systematically issue dues renewal notices

•Prepare a calendar of proposed events for Board review.

•And by December 31, 2020, complete planning and fundraising for the Garden State Inaugural Gala.

External Communications

• Work with vendor to update website with events and other posts, identify vendor for website refresh.

•Manage appropriate social media protocol.

•Create new, refreshed template for Event Announcement and Event emails.


•Monthly statement of key financials (including budget, performance against budget, actuals, trendlines) delivered to Treasurer and President.

•Adopt and use modern software and banking services to make tracking and reporting financials easier and more efficient and transparent for Treasurer, e.g. allowing online access to view account details.


•Prepare board agendas, meeting minutes and attachments.

•Standardized plan/punchlist for all NJSS events.

•Calendar all Board meetings six months out.

•Keep accurate books and records, including all meeting minutes, contractor agreements, purchase orders.


In addition to a monthly retainer, NJSS executive director will be eligible for board-approved bonuses based on performance and success in attaining the above-mentioned goals.